Accounts Payable Team Leader

PANDORA Global Business Services Organization (GBS) is part of the structures of the world's largest jewelry manufacturing and sales company, whose products help millions of people around the world express their feelings every day.

Our GBS team performs a wide range of processes beyond standard operations. We strive to streamline all of our processes and continually enhance the support and services we provide to customers and business partners. PANDORA's business has something unique about it - as does our growth and people-oriented organizational culture. Regardless of position or workplace, we work together in line with the values of "We Care, We Dream, We Dare, We Deliver" and strive for continuous learning and knowledge sharing.

If you're looking for a meaningful professional challenge and international exposure, #CraftTheIncredible with us! 

The AP Team Leader will lead the Accounts Payable team, ensure that all liabilities are processed with efficiency and quality according to predefined standards and work processes. Handle and take ownership of queries from internal customers and outsourcing partners in a timely manner. Being a direct supervisor of the team of 6-12 specialists in the area of Accounts Payable with different level of seniority whose core responsibilities are e.g. processing invoices, preparation of payment proposals, matching invoices with PO or Spend Plans, vendor accounts reconciliations, aging of debit and credit. The AP Team Leader helps deliver ERP and automation initiatives (SAP S/4HANA implementation).

Key Responsibilities:

• Manage the team of Accounts payable Specialists in order to increase efficiency and quality of work. Ensure right level of  competencies, knowledge and motivation of his/her employees as well as secure communication flow within his/her own team and all other Pandora’s departments,
• Leading the team: recruit team members, regular meetings, providing feedback, mentoring, right split of responsibilities (including back-ups, overtime control and holiday usage), yearly performance development reviews in order to ensure employees’ own development and alignment of company’s and individual's objectives,
• Handle escalations and proceed with RCA upon major incidents,
• Oversee introduction and monitoring of right KPIs and internal controls to ensure efficiency and safety of processes,
• Internal and External Audit process,
• Provide high quality service towards all internal stakeholders,
• Oversee maintaining and updating process documentation and specific accounting procedures,
• Continuously improve and standardize processes in order to increase efficiency and Customer satisfaction level,
• Oversee and perform the accounting processes covering: Invoice processing flow – from receipt to approval and posting in ERP system , preparation of weekly payment proposals , reconciliation of vendor accounts , regular work with vendor aging report, AP ledger postings, AP accrual Process, corrections and other journal entries, internal and external audit process, statistical reporting and month end reporting, proper contingency planning within the direct team and support the global BCP plan,
• Focus on continuous improvement of accounting processes in order to increase quality and efficiency –questioning status quo,
• Handle inquiries from internal customers and outsourcing partners in a timely manner,
• Focus on high quality Business Partnering with: GBS Colleagues,Commercial and Corporate Finance, internal stakeholders, vendors and outsourcing partners,
• Data driven process by analysis and monitoring of KPI,
• Manage workload and team’s capacity, assess current scope, identify new potential, 
• Ensure right level of competencies in the team, potential development, knowledge sharing and motivation of employees as well as secure communication flow within the team and all other Pandora’s departments.

Required Experience and Qualifications:

• Master Degree in Finance, Accounting or Economics,
• Fluent Polish and English language skills,
• Minimum 2 years of proven experience with leading teams within in the area of accounts payable. Preferably min. 2Y of experience in SSC/GBS/outsourcing structures in the coordinator or higher role. Preferably operational experience in the field of Accounts payable,
• Preferably knowledge of Microsoft Dynamics AX, SAP or similar ERP system,
• Good knowledge of Microsoft Office tools and particularly in MS Excel,
• Strong analytical skills with attention to details,
• Strong prioritization skills in a dynamic environment,
• Strong team player with excellent communication skills,
• Data-driven mindset – ability to interpret data and translate insights into business decisions,
• Solid digital and automation awareness (e.g., process improvement, AI, system optimization),
• Ownership & results orientation, can-do attitude, proactive,
• Ability to build and establish a good working relationship with colleagues.

Our Offer:

• Cooperation based on an employment contract with a basic salary and a real achievable annual bonus,,
• Hybrid work model (2 days of onsite work a week from the office located in Warsaw on Domaniewska 28 street, parking available upon reservation),
• Flexible working hours (start between 7:00 AM and 10:00 AM; finish between 3:00 PM and 6:00 PM),
• Support for professional competence development (including co-financing of the cost of exams, courses and ACCA membership),
• PREMIUM package of Medicover medical including dental care,
• Generali life insurance,
• Medicoversport card,
• Cafeteria program on the My Benefit platform,
• Additional days off for birthday, health check-up,
• Very attractive discounts on PANDORA products,
• Subsidy for "home office" equipment,
• Employee Pension Plans (PPE),
• Additional benefits under the company's social fund (e.g., holiday or kindergarten subsidies),
• Employee Recommendation Program.

Pandora’s recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status, and age.#LI-MP2