Associate Specialist, Accounting AP

ROLE DESCRIPTION

Associate specialist will support team leader to ensure accuracy, efficiency in purchase to payments process,
• Responsible for supplier invoice verification and posting ,processing payment requests and ensure on time payments.
• Responsible for employee T&E reimbursement request and payments.
• Support month-end and year-end closing processes, compliant with Global Accounting policy and ICF control activities.

KEY ACCOUNTABILITIES

• Propose coding of AP external and internal invoices and credit notes
• Assign invoices to reviewers.
• Final invoice correctness check and transfer to ERP system.
• Follow up on rejected invoice.
• Handle queries from suppliers, Local Organizations and internal GBS stakeholders.
• Prepare payment proposals, handle manual payments.
• Process staff members’ T&E claims
• Perform Month End Close activities including preparation and posting of accruals, reclasses and accounts reconciliation.
This role may require working during Japanese public holidays to support critical month-end closing activities.
• Perform, document and submit internal controls in a timely manner
• Complete ad-hoc AP related requests from internal stakeholders including superiors.
• Support new store opening activities, including but not limited to the setup of payment processes, preparation of till money, and submission of store opening notifications to local municipalities and tax authorities.
• Act as a backup person for other entities within GBS scope when needed.
• Participate in internal and external audit by preparing and providing with requested documentation making sure the documentation is correct and delivered within deadlines.
• Identify opportunities for process improvements regarding quality and productivity and support in its implementation.

EDUCATION REQUIREMENTS

UNIVERSITY DEGREE

LANGUAGE SKILLS

Japanese: Native-Level (Verbal/Written)

English:  Basic (Verbal), Advanced (Written)

COMPUTER SKILLS

• Knowledge of ERP system (SAP, Oracle, Microsoft Dynamics)
• Good knowledge of Microsoft Office tools, particularly in MS Excel

WORK EXPERIENCE REQUIREMENTS

• Minimum 1 years of experience with accounting

JOB RELATED COMPETENCIES

• Proactive
• Customer Orientation,
• Work management,
• Responsibility and troubleshooting

PANDORA LIFE COMPETENCIES

• Team work
• Common goals orientation
• Respect
• Commitment
• Results and quality
• Innovative approach

KEY SOFT COMPETENCE REQUIREMENTS

• Strong team player,
• International mindset,
• Proactive and positive attitude,
• Excellent communication skills, Ability to build good working relationships with colleagues
• Willingness to learn,
• Ability to prioritize and manage time wisely in a fast paced environment