Receptionist and Personal Assistant

Join a fast-paced environment where you will partner closely with the General Manager and play a key role in enabling leadership effectiveness and workplace excellence.

Are you a highly organised, proactive professional who thrives at the centre of a fast-paced business? This is a unique opportunity to work closely with a General Manager, playing a trusted role in enabling leadership effectiveness while also shaping a smooth, well-run office environment.

You will enjoy a varied and hands-on role that combines executive support, problem-solving, and operations, giving you broad exposure across the business. If you take pride in anticipating needs, managing details with discretion, and creating a great workplace experience for others, this role offers both ownership and impact in a collaborative and dynamic setting.

About the role

This role provides high-level personal and administrative support to the General Manager while also overseeing day-to-day office operations. Acting as a trusted partner and gatekeeper, the role ensures effective calendar, travel, and meeting management, while supporting leadership, regional, and global engagements as needed.

In parallel, the role manages office administration and facilities, including vendor coordination, office supplies, shipments, invoicing, and IT liaison, to ensure a smooth and efficient workplace. The role also supports internal communications, onboarding of new employees, and ad hoc operational needs, requiring strong organisational skills, discretion, and a proactive, service-oriented mindset.

You will foster an inclusive, engaging, and high-performing culture, embedding Pandora’s core values—Dream, Dare, Care, and Deliver—in everything we do.

Key areas of responsibilities

Personal Assistant to Asia General Manager

• Provide comprehensive administrative support to the General Manager, including diary management, meeting scheduling, and calendar coordination
• Manage end-to-end travel arrangements (flights, accommodation, visas, itineraries) and prepare detailed travel schedules
• Prepare, edit, and format correspondence, reports, presentations, and meeting materials
• Act as a trusted gatekeeper by filtering information, managing communications, and ensuring priorities are handled effectively
• Track deadlines, commitments, and action items, ensuring timely follow-ups
• Support preparation and logistics for leadership, regional, and global meetings as required

Office Support & Reception

• Provide front-desk and office support, including handling deliveries, correspondence, and general office services
• Coordinate internal communications and support small office events and initiatives
• Oversee daily office operations to ensure a smooth and efficient workplace
• Manage office facilities and maintenance, including air conditioning, heating, and access systems
• Coordinate repairs and liaise with external vendors and building management
• Manage office equipment, supplies, and inventory (pantry items and stationeries)
• Handle small purchases and maintain stock levels
• Liaise with IT and external service providers on office-related matters
• Maintain records of office fixed assets and equipment
• Manage domestic and international shipments, including coordination with courier companies (e.g. UPS, DHL)
• Prepare shipping documentation and resolve delivery or customs-related issues
• Manage packing materials and related inventory
• Verify and process invoices via Basware
• Coordinate document signing processes (electronic and physical)
• Verify documentation and communicate effectively with internal and external stakeholders
• Support office communications, branding, and seasonal decorations where applicable
• Provide ad hoc operational and administrative support as needed
• Support onboarding of new employees by coordinating basic information, system access, and office tools

Ideal Profile

• Minimum 1–3 years’ experience in a Personal Assistant, Executive Assistant, Office Manager, or Administrative Operations role
• Diploma or Bachelor’s degree in Business Administration, Management, Communications, Office Management, or a related field
• Proven experience supporting senior leaders or Genel stakeholders
• Hands-on experience managing complex calendars, meetings, and travel arrangements (including international travel)
• Experience coordinating office operations, facilities, and vendorseral Manager-lev in a corporate environment
• Familiarity with invoice processing and procurement systems (e.g. Basware or similar)
• Experience handling domestic and international shipments, courier coordination, and documentation
• Exposure to onboarding support for new employees (office access, tools, basic orientation)
• Experience working with cross-functional teams (IT, HR, Facilities, Finance)
• Prior experience in a regional or multinational organisation is an advantage

Why join Pandora in Asia?

At Pandora, we’re committed to creating a workplace where people feel supported, trusted, and inspired to grow. Since 2021, we’ve expanded our global workforce by 40% while reducing attrition by 25% —progress made possible by inclusive leadership, strong internal mobility, and a culture that values care, courage, and connection.

Did we get your attention?

The icing on the cake

This role offers an opportunity in Singapore, a world-class city known for its innovation, sustainability efforts, and multicultural society — making it the ideal location for Pandora’s regional team.

About Pandora

Pandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 7,000 points of sale, including more than 2,800 concept stores.

Headquartered in Copenhagen, Denmark, Pandora employs around 39,000 people worldwide and crafts its jewellery with 100% recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 32.5 billion (EUR 4.4 billion) in 2025.

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