Human Resources Assistant

About Pandora

Headquartered in Copenhagen, Denmark, Pandora is the world’s largest jewelry maker with presence in more than 100 countries across the globe.

At Pandora, we give a voice to people’s loves.

Beloved for our inimitable charm bracelet, Pandora jewelry offers intricate design and craftsmanship, brought to life by the magic of the stories expressed and interpreted by its wearer.

At Pandora, we currently have a position for a HR Coordinator to play a key role in delivering high quality operational and administrative support across Pandora’s Retail and Central teams. Acting as a central point of coordination for people processes, the role ensures accurate, efficient management of HR administration throughout the full employee lifecycle, from onboarding through to offboarding and supporting the office in general coordination and events.

What you’ll do

• Support the end-to-end onboarding and off-boarding journey for all employees, including the preparation of employment contracts, conducting Right to Work (Visa) checks, exits and ensuring seamless user setup.
• Maintain HRIS data and employee trackers, ensuring real-time accuracy, generate and distribute weekly reports highlighting key movements, including new hires, terminations, and internal employment changes.
• Serve as first point of contact for general employee queries, triaging in a timely manner and providing responses or escalating to the appropriate channel
• Support the Talent Acquisition Manager by coordinating interview scheduling, managing candidate communications, and ensuring a positive candidate experience. Particularly important during seasonal recruitment periods.
• Visa & Right to Work Monitoring: Proactively track visa expiry dates for relevant employees to ensure ongoing compliance with local labour laws.
• Support set-up of group training sessions, including room bookings, catering, and the distribution of training materials. Monitor and record training attendance and completion rates.
• Office Management & Internal Events support by participating in the general coordination of the Central Office and internal company events to drive

You have:

• Degree in HR or Business Management
• Strong attention to detail and accuracy
• Ability to  exercise sound judgment and maintains absolute confidentiality when handling sensitive personal information and private HR matters.

• An ability to prioritise a high volume of administrative tasks and meet tight deadlines
• Able to take initiative to identify process improvements and resolve office operational issues before they escalate.
• Strong communication skills across all levels of the business

What’s in it for you?

We are the largest Jewellery brand in the world and our people are an integral part of our success. Our commitment to unforgettable career progression is just the start. We offer a competitive rewards package that is second to none including:

• Generous staff discount on all Pandora products
• Extra days off including Wellness Days and Birthday Leave
• Opportunities for development
• Health care package
• STIP Bonus
• Hybrid Working Arrangements: 3 days in the office, 2 days working remotely

WHY PANDORA?

If you DREAM and DARE to grow as a leader as well as develop yourself and client groups on a daily basis, if you CARE and appreciate diverse work environments and you DREAM to work in a fast paced, innovative and disruptive organization, Pandora is the right place for you! 

You will enjoy leading a business in a collaborative work culture where you will empower others and seek opportunities to grow the market.

Pandora’s recruitment procedures are designed to be transparent and clear for all candidates. This helps us ensure that applicants are provided with a fair and equal opportunity to demonstrate their competencies and skills by removing blocking factors, possible biases, and risks of discrimination. We encourage everyone applying to our vacancies to refrain from adding identity-related elements such as a photo, marital status and age.

*If you require reasonable adjustments in place during your interview(s), please make us aware as soon as possible*