Associate Specialist, AP Accounting

Do you want to be a part of the world’s leading jewelry company while putting your experience in Accounts Payable into use? If yes, then we might have an exciting opportunity for you! You will be part of Pandora Latin America Team in an international organization of can-do spirited, passionate, and performance-driven people.

Pandora is looking for a dynamic and business-savvy Associate Specialist, AP Accounting in Mexico City, Mexico.

Main purpose of the role:

The AP Accounting Specialist is responsible for ensuring the accurate, timely, and compliant processing of supplier invoices, credit notes, payment requests, and vendor account transactions. The role supports the end-to-end Accounts Payable process by validating accounting information, approvals, tax requirements, and supporting documentation. The position works closely with Finance, Procurement, Treasury, Tax, business stakeholders, and suppliers to resolve discrepancies, support timely payments, maintain accurate financial records, and contribute to an efficient and well-controlled Procure-to-Pay process. 

The AP Accounting Specialist contributes to accurate financial reporting, timely supplier payments, and effective financial controls. Through accurate invoice processing, account reconciliation, and proactive resolution of payment exceptions, the role helps reduce financial and compliance risks, prevent late or duplicate payments, and maintain positive relationships with suppliers and internal stakeholders.

• Process supplier invoices, credit notes and payment requests accurately and within established service-level timelines.
• Validate general ledger accounts, cost centres, departments, project or network codes, tax codes, payment terms, approvals and supporting documentation.
• Ensure Accounts Payable transactions comply with company policies, internal controls, approval requirements and applicable accounting and tax regulations.
• Investigate and resolve invoice discrepancies, purchase-order mismatches, blocked invoices, duplicate submissions, missing approvals and payment exceptions.
• Reconcile supplier accounts and statements, identifying and resolving missing invoices, open credit notes, unapplied payments and outstanding balances.
• Review invoices due for payment and support the preparation and validation of payment proposals.
•  Collaborate with Treasury and relevant stakeholders to resolve payment exceptions and facilitate timely and accurate supplier payments.
• Respond to supplier and internal stakeholder enquiries regarding invoice status, payment dates, rejected documents, deductions and accounting requirements.
• Support month-end closing activities, including Accounts Payable reconciliations, ageing reviews, accruals, open-item analysis and financial reporting.