Assistant, Accounting

Key Accountabilities

EPP Responsibilities :

• Prepare and maintain product pricing data, ensuring accurate and timely upload into AX2012 and HR Mobile systems.
• Create and update employee customer master data for the EPP in AX2012, coordinating with HR to ensure accurate employee information.
• Reconcile product orders between HR Mobile and AX2012, and liaise with relevant teams to resolve discrepancies.
• Reconcile product orders with advance payments in OMISE to ensure accurate matching with employee orders.
• Confirm sales orders and provide order details to Customer Relations for submission to Pandora A/S.
• Issue invoices/tax invoices and receipts for advance payments, credit note and related adjustments.
• Issue sales invoices, credit notes for advance payments, and receipts/tax invoices for employee transactions.
• Record accounting entries for receipts, interbank transfers, fees, and other transactions related to EPP sales.
• Coordinate with Trade & Customs, Customer Relations, and Warehouse Operations to ensure smooth execution of the staff purchase program.
• Prepare sales summary reports for the EPP

Fixed Asset Responsibilities :

• Create and maintain fixed asset records in AX2012 and Excel. 
• Record fixed asset acquisitions and ensure proper capitalization.
• Manage depreciation and fixed asset disposals in line with accounting policies
• Prepare asset labels, perform physical asset verification, and generate related reports.
• Coordinate with relevant stakeholders regarding fixed asset matters.
• Reconcile the fixed asset register with accounting records.

Other Responsibilities :

• Maintain proper documentation and filing for all related transactions.
• Support ad hoc assignments and tasks as delegated by the manager.
• Ensure compliance with company policies and management systems, including quality, environmental, and occupational health & safety standards (e.g., ISO, OHSAS).

Qualifications

• Education: At least a Bachelor’s degree in accounting/finance or related field.
• Experience in accounting will be advantage.At least 1-3 years of experience in accounting (e.g. GL, AP, AR, and fixed asset)
• Experience in AX2012/SAP system will be advantage
• Attention to detail and high level of accuracy
• Strong sense of responsibility and accountability
• Good analytical and problem-solving skills
• Effective communication and coordination skills
• Ability to manage time and meet deadlines
• Proactive and able to work independently
• Integrity and compliance mindset
• Ability to work independently
• Good command of English